Whether you already have the VA of your dreams, just started your business, or are getting ready to hire one within the next month, read these three things you must do before hiring anyone to help you in your business.
1) Don’t wait until you’re past the critical point. Often business owners will wait too long to hire. They want to reach a certain income level, which is important from a profit and loss perspective, but then wait too long, and by the time they hire, they are so busy, overwhelmed and task-heavy, they don’t have a chance to train them. One of the biggest complaints I hear from VAs is that they get thrown to the wolves and are expected to perform tasks without any real training.
2) Write down everything you do. Yes, everything for a minimum one week, but ideally one month. This way you can see what can easily be delegated and what is a task below your pay value. If you bill $50, $100 or $150 an hour, why are you doing $10 or $20 per hour tasks? There should be no question what tasks you will be giving to your VA. This will also help you determine which type of VA you need. There are General VAs, Technical VAs, Social Media VAs…you get my point.
3) Start recording your actions. I record what I’m doing, whether it’s creating a MailChimp email campaign, sending a mass email, posting a blog on my website or scheduling in HootSuite, via Zoom video. This way, you can walk through the steps as well as show them with your screen capture. It doesn’t take that much more time, and it can live in your electronic employee manual. Once a VA is hired, you can give them the task along with the link, so you don’t have to spend your own time training them. They can watch it repeatedly, especially for those jobs that aren’t common and are in need of a memory refresher. It can also be used for future VAs if you have turnover.
Hiring a Virtual Assistant is one of the most stressful steps for my business-owning clients. Start with these three considerations, and you’ll already be way ahead of the game and closer to working in your Line of Genius.